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FAQ - APPLICATION / Fellows

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APPLICATION / Fellows
Who can apply for a Sciex Fellowship?

- For a Fellowship as Doctoral Candidate:
1. the Fellow must have obtained his/her Master degree;
2. he/she must be enrolled as Doctoral Candidate at the Home institution;
3. a Host partner must have been identified in Switzerland.


- For a Fellowship as PostDoc:
1. the Fellow must have obtained his/her PhD degree;
2. he/she must be employed as researcher at the Home institution;
3. a Host partner must have been identified in Switzerland.

What are the personal requirements?

The personal requirements are the following:

1. for a doctoral fellowship, start of the fellowship at the earliest 1 year after having started the PhD studies;

2. for a postdoctoral fellowship, start of the fellowship at the latest 5 years after obtaining the doctorate.

The date of the examination shall be the decisive date.

No exception will be possible.

These new application rules will enter into force as from the 7th Sciex Call (Deadline: November 1st 2012).

Is the nationality of the Fellow important?

The nationality of the Fellow is not relevant, but the country of the universities where the Candidate is registered is relevant.

These universities (/ institutions of higher education) shall be located in one of the New Member States involved in the Sciex Programme and appear on the list of the eligible Home institutions (see below).

For the Fellow, the only condition is to be in position to go back to the sending country – otherwise he will not receive a permit in Switzerland.

What kind of permit do I need in Switzerland?

Nationals of the EU-25/EFTA member states do not require a work permit. Within 14 days upon arrival in Switzerland and before commencing work for the new employers, they have to register with the local authorities and apply for a residence permit. A valid ID or passport and a written confirmation of employment or the contract of employment have to be presented. You can start this procedure after entering Switzerland.

During the transition period nationals of Romania and Bulgaria require a work and residence permit.

You will find more information on the website of the Federal Office for Migration :

www.bfm.admin.ch/bfm/en/home.html

Which diploma has to be sent ? And until when ?

For an application to a Sciex Fellowship as Doctoral Candidate, you have to provide an official confirmation of your status as a doctoral student – clearly stipulating the date of start of your PhD. There is no need to provide a copy of your Master Diploma.

For an application to a Sciex Fellowship as PostDoc, you have to provide a copy of your PhD Diploma. If the date of the doctoral exam does not appear on the PhD Diploma, please include a document indicating the date. If you do not have the PhD Diploma at the time of submission, please send at the latest until the end of July (call from April) or February (call from November) a confirmation certifiying that the Fellow has successfully passed the doctoral exam and that he/she was awarded the PhD title. The date of exam should be clearly stipulated on the confirmation.

Should the diploma be translated in English?

If your diploma is written in one of the official language of the New Member States, it is not necessary to send a translation of your diploma in English.

The Coordination Bodies in the respective New Member States will check the diploma in the original language.

Otherwise (except if your diploma is written in French, German and Italian), a translation in English is requested.

Can the status of a Fellow be changed during the Fellowship?

No, the status of the Fellow remains the same for the whole duration of the research stay.

This should be kept in mind by the project team when applying to a Sciex Fellowship in order to make sure that the Fellow receives the correct remuneration corresponding to its qualification.
(e.g. to prevent a situation where a Fellow would obtain his/her PhD shortly after the begin of the Sciex Fellowship as Doctoral Candidate and would then receive the salary of a Doctoral Candidate (required status) for the whole duration of the Fellowship whereas the Fellow has a PhD. In this case, a possibility would be to delay the application in order to be able to apply for a PostDoc Fellowship.)

Can I submit more than one application per call?

No, only one application per call for the same Fellow is possible.

In case of multiple applications, only one application will be taken into consideration.

If the Fellow of a granted project is prevented to come to Switzerland, can another Fellow come and develop the research project instead?

If the Fellow is prevented to come to Switzerland, it will not be possible to propose a new Fellow to conduct the granted project.

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13.09.2012